Is Theralyn HIPAA-compliant?

We are not currently HIPAA-certified. ABA, OT, and speech therapy in school and outpatient settings frequently falls outside HIPAA's covered entity definition — but we take data security seriously regardless. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Each clinic's data is logically isolated and never shared with third parties. HIPAA BAA support is on our near-term roadmap.

Which therapy types does Theralyn support?

Theralyn supports Applied Behavior Analysis (ABA), Occupational Therapy (OT), Speech-Language Pathology (SLP), and Physical Therapy (PT) — each with discipline-specific data collection built in, like DTT trial data and ABC behavior logging for ABA, or range-of-motion and pain-scale tracking for PT. Play Therapy, CBT, and other modalities are also supported with standard session tracking, with specialized templates for those on the roadmap.

How much will Theralyn cost?

Theralyn is completely free during the current early-access period. When we launch paid plans, early access members get a founding discount — pricing will start around $49/month for small clinics and $99/month for teams up to 10 therapists. You'll receive 30 days' notice before any changes, and you can cancel anytime. No credit card is required to sign up.

Do parents need to create an account to view session reports?

No — and that's by design. Parents receive a secure, time-limited link (valid 7 days by default). They click it and instantly see a beautifully formatted progress report. No app download, no account creation, no friction.

Can independent therapists use Theralyn, or is it only for clinics?

Both. Independent practitioners get their own private workspace the moment they register — no clinic required. Clinic owners can additionally create an organization account and invite multiple therapists, with org-level reporting and activity libraries.

Does Theralyn support supervisor review of reports?

Yes. Reports written by staff therapists automatically route to the clinic admin for review and cosign before they can be finalized — a built-in supervisory check. It's a proxy-supervisor model today (there's no dedicated BCBA/clinical-supervisor role yet), but it gives clinic owners visibility before a report goes out.

How is my session and client data secured?

All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Each organization's data is logically isolated — queries are scoped by organization ID at the database level, making cross-tenant data access architecturally impossible, not just policy-restricted.

When will Theralyn officially launch?

Early access is open now — you can create your account today and start planning sessions immediately. We're continuing to roll out new features based on direct feedback from early clinics, and founding member pricing is locked in for everyone who signs up during this period.

Theralyn vs Excel

Theralyn vs Excel: why therapists are moving beyond spreadsheets

Excel isn't a bad tool — it's just the wrong one. Here's what therapy documentation looks like when you replace your spreadsheet system with a workflow built for the session itself.

Our honest take

We're not going to pretend Excel is terrible — plenty of therapists have built genuinely impressive spreadsheet systems. The problem isn't that Excel can't track goals. It's everything around it: the hours spent building and maintaining the system, the paper notes you reconstruct after each session, the manual formatting of progress reports, the PDF email attachments, and the fact that every new hire needs to learn your custom setup. Theralyn does what your Excel stack does — minus the manual work, with parent sharing built in.

Feature comparison

A side-by-side look at what each tool covers.

Theralyn

Excel

ABA goal tracking

Manual

OT / SLP documentation

Manual

Live session execution (during session)

Behavior goal counters

One-click session reports

Secure parent sharing (no app)

Email attachment

Multi-therapist access

Shared file only

HIPAA-ready data storage

User responsibility

Setup time

< 10 min

Hours to days

Starting price

Free (paid plans coming soon)

Free – $6+/mo

Where Theralyn pulls ahead

The differences that matter most in a real clinical workflow.

Session data captured live, not reconstructed after

With Excel, the documentation happens after the session — you run the child, write paper notes, then transcribe into your spreadsheet. With Theralyn, you track goals live during the session on your phone or tablet. When the session ends, the data is already there. Nothing to transcribe.

Reports without formatting

Excel progress reports require you to pull data into a readable structure, copy it into Word or Google Docs, format it, and email a PDF attachment. Theralyn generates a parent-ready report in one click — no formatting, no attachment, no manual export. Parents get a secure link they open in any browser.

Works across your whole team

An Excel file passed by email means version conflicts, overwritten data, and no visibility across sessions. Theralyn is cloud-based — every therapist sees the same child record, sessions are linked to goals, and progress compounds across your whole team without anyone merging files.

Which one is right for you?

Choose Theralyn if you…

Spend more than 30 minutes per week on admin or documentation

Send progress updates to parents regularly

Have more than one therapist on your team

Want session data captured during the session, not after

Need a system a new hire can learn in an hour

Stick with Excel if you…

Have a very small caseload (1–2 clients) and love spreadsheets

Need custom reporting your specific funder requires

Already have a fully built system that's working and see no pain

Have zero budget for any software

Ready to see Theralyn in action?

Early access is open — sign up free and see for yourself.

Free during beta

ABA, OT, SLP & PT support

No credit card